Practice Administration

Human Resources

  1. Hiring/Reviews/Discipline matters of Staff
  2. Ensure all necessary documentation is current and complete
  3. Review payroll
  4. Ensure all payroll requirements are met per state/Fed
  5. Ensure all positions are covered in event of vacation, illness etc.
  6. Organize staff meetings, set agendas
  7. Assure that staff is trained and operates in compliance with all government and other regulatory agencies.

A/R related

  1. Ensure all co-pays etc. are being collected timely through front desk
  2. Oversee all daily deposits to ensure accuracy
  3. Completing payt arrangements for all patients as needed
  4. Reimbursement analysis

Office/Building

  1. Monitor inside the building for any needed work, repairs as well as cleanliness
  2. Review all vendor contracts for savings and compliance
  3. Maintain supply records, pricing studies, etc.
  4. Assure proper maintenance of all offices; order new equipment; arrange for services.
  5. Responsible for all aspects of office maintenance and coordination with Board on landscape issues

Work flow & Processes

  1. Review each job description and adjust per current requirements
  2. Continue to improve work flow in the front office
  3. Begin work with more attention to flow of the back office staff & providers
  4. Work with staff to ensure cross training is completed

Policies

  1. Institute updated HIPPA policies and annual training to ensure compliance
  2. Assign HIPPA officer
  3. Refine ABN policies
  4. Review handbook for updates or needed corrections
  5. Retain someone to translate our patient forms into Spanish

Business Development

  1. Analyze weekly referral reports and engage providers
  2. Market the practice at various functions
  3. Liaison between other offices and providers & NV Pain
  4. Credentialing &/or re-credentialing of physicians

Operations/Controls

  1. Design and implement policies and procedures
  2. Review and supervise internal systems for handling cash, recording payments
  3. Follow-up audit control systems